To Complete Submission

This is the progress bar, to ensure you have completed each stage in the submission process.

  • Green Check: You have completed the requirements to continue.
  • Red Exclamation: You have not completed all requirements and need to revisit this stage.
  • Blue Open Bubble: You have not visited this stage.
  • Blue Bubble with Downward Arrow: You are currently working in this stage.

Article Type Selection

Example Information

Select article type from the drop down menu

ORCID LOGIN: Your ORCID iD connects with your ORCID record that can contain links to your research activities, affiliations, awards, other versions of your name, and more. You control this content and who can see it. More information on visibility settings.

Attach Files

  • File Names (Red Box):
    • red outlines show you need to upload a file to fulfill the requirement for the “Article Type” you have selected.
    • Alternatively: green outlines with a check-mark next to them show that you have fulfilled this requirement with the files you have uploaded(shown in yellow box below.)
  • Select Item Type (Green Box): This allows you to choose a specific item type to upload with the Item drop-down box.
  • Browse & Drag and Drop (Brown Box):
    • Browse: allows you to select the specific file you would like to upload.
    • Drag & Drop: allows you to drag any opened file into the box.
  • File Submission Order (Pink Box Below): the suggested order of uploading files is in order of the drop-down box. However it is REQUIRED to upload the manuscript file/item FIRST.
  • Insert Special Character: If you have a character not normally on your keyboard click “Insert Special Character,” click the typing box you need (highlighted) to insert the character, click the character you would like to use.
  • Order of Appearance (left to right : top to bottom): Each file uploaded will have a
    • Order Number (listed 1-x, will appear in order on the submission PDF at the end of the process, 1 being the first viewed followed by 2, 3, etc.) You can change the numbers in the boxes and click “Update File Order” to apply changes.
    • Item Drop-Down Box (allows you to change the type of file your upload is.)
    • Description Box (what the file will be labelled as; in the finished PDF.)
    • File Name (what you named the file when you saved it.)
    • File Size (size of the file on your computer.)
    • Last Modified (last date you opened and modified this file.)
    • Actions (this will be listed as “download” which allows you to download the file to review and edit.)
    • Select (check this box if you would like to remove a file from your submission process. You can select all files or just a specific file, then click “Remove” to delete any ‘checked’ items.)
  • (Purple Box) Change Item Type of All: this changes all of one file type (e.g.- .docx, .xlsx, .jpg, etc.) to whichever Item class you choose (e.g.- manuscript, cover letter. etc.)
    • (Blue Box) You can also do this by changing the Item in each drop-down box for each file uploaded.

General Information

In the general information stage you will be adding basic information on your submission, so that the system can sort your submission directly to people who are qualified, or people who have labelled themselves under the same things you will label your submission. The general information section will vary journal to journal. Below are some samples of information they may request.

Region of Origin: This is where you either did your work on your submission, or studied the information of your submission. Wherever you did most of the work on the submission.

Section/Category: What does your submission most relate to? For example if you have a submission on testing the reaction of mercury with oxygen you could choose Chemistry Section. Selecting a section or category allows the system to automatically search for qualified individuals to review your submission based on what specialties they have labelled themselves as.

Keywords: Words of your choice to describe the contents of your submission. For example if you have a submission on the pollution of the ocean and how that affects sea turtles and humpback whales, some keywords could be: marine life; turtles; whales; pollution; Pacific; Atlantic etc. Please submit with semi-colon separations.

Classifications: When authors make new accounts, they will be asked to select what classifications they have as an individual. Therefore when you add classifications to your submission, the system will automatically search for those individuals that selected the same classifications for themselves.

Questionnaire

Many journals will have a questionnaire in the additional information section with questions involving dual-publication, conflicts of interest, or other information the publishers deem necessary.

Review Preferences

In this stage you have the option to request certain people to look at your submission or to not be selected to look at your submission. All preferences are not necessarily available for all journals.

Request Editor: Do you have an editor you normally work with? Or an editor you know will work alongside you? Request that person here.

Suggest Reviewers: You have the option to suggest reviewers, this information will be given to the editors to determine whether the person you suggest should be used as a reviewer. This allows you to select people who may be familiar with your work already, or people you know that have the background knowledge to be a reviewer. Be sure to provide a specific reason as to why you think this person should be a reviewer.

Oppose Reviewers: In this section you have the option to list people you do not want to review your submission, this is just a suggestion to the editor and they may still need to use this person. Therefore make sure you put a reason along with the information about the person you would not like to be a reviewer.

Comments

Any comments you would like the editors and publication office to see you will put here, this makes sure that it does not enter your submission data. Comments related to your submission, your information, and any other information the editors may need to identify you and your submission, should be put here.

Manuscript Data

This is where you will label your Manuscript with the title, an abstract, the authors, and any funding information related to the funding of your manuscript. Manuscript data will often be automatically pulled from your manuscript, but please be sure to look it over to verify it’s correct.

Title: Enter the information on the title of your manuscript.

Abstract: Enter your abstract (short excerpt of your manuscript) here.

Authors: Enter any information on the people responsible for writing this manuscript. A red triangle with an exclamation mark indicates that some necessary information has not been filled out.

Funding Information: Did you receive funding for any stage of work on this manuscript? Enter information on any funding you received to complete this submission.

Build PDF for Preview

After each stage in the progress bar is complete you have the option to “Save & Submit Later” or “Build PDF for Approval,” building the PDF will compile everything in the submission process and build a PDF on the next screen.

When the PDF is complete, a blue link will appear that reads “Action Links,” hovering over this will bring up options such as:

  • View Submission (shows you what the submission will look like when you approve it to be sent to the editor.)
  • Edit Submission (brings you back to the submission process to edit things before approval.)
  • Similar Articles in MEDLINE (searches through the database of submissions for similar articles based on what you used to Title your submission as well as keywords.)
  • Approve Submission (after editing your submission and making sure you like the way it looks, approve your submission and it will be sent to the editors. You must view your submission prior to approving it.)
  • Remove Submission (if you would like to completely delete everything you did on this submission: there is no retrieving it after removal.)
  • PubMed All Authors (searches the pubmed database for authors with the same name as the authors you listed.)
  • PubMed Classifications (searches the pubmed database for the classifications you listed your submission as: i.e. botany, chemistry, medical, etc.)
  • Correspondence (pulls up a history of correspondence and the steps that have been taken/completed for this submission.)
  • Send Email (send an email to the publication company)

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